frictionless T&E
Budget to reimbursement, without the manual grind.
A next-generation agentic solution designed to automate the journey from budget to spend to expense to audit to reimbursement, keeping humans focused only where judgment is truly required.
the problem
Expense management is still too manual.
Most expense workflows were built around the report, not the business decision. Employees assemble reports, managers approve items they often can't meaningfully evaluate, and finance reviews, audits, corrects, batches, and reconciles. The process may be digital, but too much of the work is still manual
The future of expense management is not a faster expense report. It is an expense process that knows when a report needs human attention and when it does not.
The future of expense management is not a faster expense report. It is an expense process that knows when a report needs human attention and when it does not.
future state
From expense reports to budget-first automation.
| Legacy approach | Frictionless T&E vision |
|---|---|
| Employees assemble reports after spend occurs | Spend organized against budget, trip, traveler, payment, and policy context |
| Managers review large volumes of routine reports | Managers focus on exceptions, anomalies, and real decisions |
| Finance audits through repetitive manual effort | AI-assisted workflows identify which items need attention |
| Reimbursement waits on report completion and batching | Clean, expected, approved activity moves toward reimbursement faster |
| Reporting happens after the process is complete | Spend visibility begins at budget creation and continues through reimbursement |
| Automation is mostly data entry and routing | Spend visibility begins at budget creation and continues through reimbursement |
Approve the budget. Manage the exceptions. Let CAI Expense handle the rest.
CAI EXPENSE
Introducing the CAI Expense vision.
Built on AIQ Data Foundry and the Interplx expense and reimbursement foundation, CAI Expense is designed to automate the repetitive work surrounding expense creation, submission, audit, approval, finance processing, reimbursement, and reporting across employee, non-employee, and guest workflows.
COST & ROI
The cost of routine approval is too high.
At enterprise scale, the labor across creating, reviewing, auditing, correcting, approving, reimbursing, and reporting becomes a major hidden cost. One large-enterprise example estimated roughly $2.5M in labor tied to 35,000 expense reports.
Designed to reduce up to 90% of manual expense processing effort.
90%
Based on Cerebri AI internal modeling for budget-first, exception-based automation. Actual results will depend on customer configuration, policy design, transaction mix, data quality, and adoption.
human in ther loop
Human review where it matters.
Frictionless T&E is not about removing oversight. It's about applying oversight intelligently, keeping humans in the loop when judgment adds value, and reducing rubber-stamping that slows reimbursement.
Automation moves work forward when...
- Spend is expected
- Spend aligns with budget
- Required data is complete
- Activity appears compliant
- Risk signals are low
- Reimbursement is straightforward
Humans should be involved when...
- Spend appears unusual
- Spend exceeds budget or lacks context
- Required data is missing or inconsistent
- Activity may violate policy
- Risk signals suggest review
- Reimbursement requires judgment or approval
experience
A better experience for every stakeholder.
Employees
Less time building reports, fewer status questions, faster reimbursement.
Managers
Fewer routine approvals, more focus on exceptions and budget accountability.
Finance Teams
Reduced manual processing, cleaner workflows, better reporting.
Auditors
More targeted review, better visibility, stronger consistency.
Travel Managers
Better connection between travel behavior, expense, policy, and performance.
Procurement Teams
Improved spend visibility, supplier insight, budget-aware management.
Guests & Non-Employees
Streamlined reimbursement for participants outside the employee population.
Executives
Lower admin cost, better control, improved visibility and experience.
get started
Ready for the expense report that writes itself?
Cerebri AI is working with forward-looking organizations to define the next generation of travel, expense, and reimbursement management.
Frequently Asked Questions
Quick answers to the questions we hear most.
Cerebri AI is built for companies ready to eliminate siloed data and gain the transparency and visibility needed to confidently scale into the agentic AI era. We create a trusted source of truth that powers intelligent automation enabling digital employees to handle repetitive work while your teams focus on strategy, growth, and innovation.
We have multiple certifications and utilize industry best practices to ensure all of our customers' data is secured and protected.
- Privacy: GDPR, CCPA, EU-US DPF, UK Extension, SwissUS DPF, NoReuse in LLMs, Auth0
- Security: ISO 27001, ISO 43001, NACHA,PCI DSS, SOC1T2, SOC2TI, SOC3 T2, Cloudflare
Absolutely. While we have many existing partnerships and integrations for our current customers, our flexible AIQ Data Foundry is capable of integrating with anyone who has the ability to deliver data to us.
Let's Talk! You can reach out to our team at letstalk@cerebriai.com